Owners Association Management

We provide advice and solutions for Owners Associations and jointly owned property management. With our experience in property management we have a vast knowledge in legal, financial, technical and administrative aspects of Owners Association Management.

Our expertise covers:

Owners Association Establishment including assistance with board election, the association’s registration in line with RERA requirements, preparation of by-laws and an Owners’ Guide

Financial Management Services including opening the Association’s bank account and implementing necessary financial arrangements, preparation of Service Charge reviews and budgets, service charge collection and depositing. As a part of financial services we will process and pay invoices for work carried out on behalf of the association, maintain accounting records, prepare and present budgets and statements and arrange audits.

Administration Services including maintaining records and registers, obtaining necessary licenses, liaising with RERA, the Survey and Land Registration Bureau (SLRB) and other government organizations on behalf of the Association, preparing and distributing meeting agendas and minutes, holding meetings, arranging insurance valuations and preparing insurance claims if necessary.

Contract Supervision and Asset Management including maintenance services supervision, preparation of preventive maintenance programs, reviewing quotations, supervision of repairs and warranty claims and fire safety regulations compliance.

What is the purpose of an Owners Association?

The Owners Association is an establishment aimed to manage the owners’ relationships with each other. The Association shall, in particular, carry out the following duties:

1. Managing and maintaining the common parts and facilities in the property
2. Ensuring good utilization of the property
3. Safeguarding the property
4. Consolidating social relationships among the owners to maintain good neighborliness and encouraging community work

When is the Owners Association formed?

The Owners Association is legally established upon the registration of the first unit within the Jointly Owned Property at the Survey and Land Registration Bureau (SLRB), under Law No. 27 of 2017 and the RERA resolutions regulating Owners Associations. The Owners Association must be registered in accordance with RERA requirements.

How is the Owners Association formed and managed?

Once the Owners Association is established, the first General Assembly Meeting should be attended by all owners or their representatives. When electing the chairman and board members, owners should consider the fact that the board members should always be readily available in Bahrain for signing of pertinent documents and for dealing with RERA, the SLRB and other authorities.

The board will be responsible for managing the affairs of the Owners Association, either by appointing an association manager or by contracting a management company.

After the Owners Association is established, the by-laws should be prepared in line with RERA requirements and approved by the owners.

What is service charge?

The service charge is the annual fee approved by the Owners Association which represents the cost of managing and maintaining the common areas in the Property. It comprises expenses related to:

• Service and maintenance fees, as calculated by licensed service providers via contracts
• Utilities fees, such as electricity, water and air-conditioning charges for common areas
• Management fee
• Insurance fees
• Other fees related to managing and maintaining the property and the master development